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1 Business Correspondence Business Correspondences Writing steps a. b. c. d. e.

Refer to ways obtain the name and address of the consumer Indicate clearly the intention of the letter. Introduce the scope of business briefly Hint at future business

Refer to access of the standing

Unit 1 Establishing Business Relations

(1) We are writing to …

(2) enter into direct relations with you /transact business with you/build up business relations with you (3) with the headquarters in … (4) range from… to …

(5) be well received both at home and abroad (6) the leading manufacturers (7) in this line

(8) financial standing = money status (9) at your convenience

(10) note/obtain/learnt/got one’s name and address… in/from (11) business director (12) be interested in

(13) We would appreciate your… (14) be willing to do

(15) catalogues and quotations a. illustrated catalogues

b. brochure, pamphlet c. leaflet d. sample book (16) price:

a. competitive price b. moderate price c. favorable price d. reasonable price e. attractive price

(17) extend one’s range

(18) in compliance with your request (19) payment should be made by … to make/effect/arrange payment by (20) price list (21) export range

(22) confirmed irrevocable letter of credit (23) place an order

(24) enclose =send sb. with sth. (25) covering Unit 2 Enquiry

(1) We are experienced and well connected with many customers at our end. (2) We shall be grateful if you will send us…

(3) If the goods and trade terms prove satisfactory… (4) deal in

(5) be specialized in (6) acquaint us with … (7) substantial orders

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2 Business Correspondence (8) fashion accessories (9) free sample (10) workmanship (11) trade terms

(12) airmail sb. sth ….

(13) … ask us to approach you for quotations and samples of the goods available for export now. …

(14) … competition form similar makes is very keen here.

(15) Please see to it that your price is in line with the current market. (16) available for export (17) the captioned products (18) for your information

(19) CIP= Carriage and Insurance Paid to …

(20) date of shipment / time of shipment / shipping date (21) payment terms / terms of payment (22) keen

(23) current market / prevailing market (24) secure=get

(25) quote sb. a price for sth. (26) indicate=state

(27) anticipate doing sth. Unit 3 Offer

(1) offer: firm offer / non-firm offer (2) This is to confirm…

(3) make sb. an offer for sth./send sb. an offer on sth./ give sb. an offer on sth.

(4) the fews lots we have at present are under offer elsewhere.

(5) be subject to (6) with regard to (7) bid (8) result in

(9) take advantage of

(10) entertain the counter offer

(11) There has been/is a heavy demand for sth. (12) uptrend market

(13) We are now making you an offer as follows:

(14) To be effected by seller for 110% of full invoice value covering All Risks and War Risk. (15) shipping mark (16) at seller’s option (17) at sight

(18) transshipment (19) confirmation

(20) delivery time / time of delivery / date of delivery (21) invoice value (22) All Risks (23) War Risk (24) Strike Risk

(25) to make/effect/arrange insurance by

(26) Our products are excellent in quality and favorable in price. (27) in reply

(28) under separate cover (29) detailed requirement (30) sample:

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3 Business Correspondence a. b. c. d. standard sample counter sample duplicate sample seller’s/ buyers’ sample

Unit 4 Counter-offer

(1) we are in receipt of

(2) … find your price to be on the high side (3) Information indicates (4) To step up trade … (5) in no case (6) on behalf of (7) as per

(8) at our end = on our side = in our place = in our country (9) xxx(country) origin (10) parcels = lots

(11) at a level = at a price

(12) We do not deny that the quality of xxx is slightly better, but the difference in price should, in no case, be as big as xx%.

(13) As the market piece is falling / going down, we recommend your immediate acceptance.

(14) We are of the opinion that … (15) make a reduction of … in …

(16) We hope you will direct the attention of your customers to the superior quality of our products … (17) origin

(18) meet sb. half way (19) measure up to

(20) … your bid is out of line with the price ruling in the present market, … (21) in your interest (22) without any delay (23) buy freely

(24) firm / upward tendency / downward tendency (25) in the foreseeable future

(26) there is little / no likelihood of …

Unit 5 Terms of Packing, Shipment and Insurance (1) in transit

(2) indicative marks

(3) seaworthy wooden case (4) port of destination (5) in consideration of (6) inner and outer packing (7) waterproof paper (8) moisture absorbent (9) packing charges (10) neutral packing (11) All kinds of packing a. bag

b. gunny bag c. poly-bag d. bale e. barrel f. box g. bundle h. carton

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