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Position Analysis Questionnaire

Purpose and Instructions

The Position Analysis Questionnaire (PAQ) is designed to collect detailed information about the duties and responsibilities of the position you fill as it currently exists. The collected job data will be used to help develop or revise position descriptions and to help evaluate the position for appropriate classification, ensuring we have a consistent approach.Your goal is to capture the tasks you accomplish in the position, the Knowledge, Skills and Abilities (KSA’s) required, the

organizational context (other staff you work with) and tools or equipment you use. Please be as specific as possible given the time and space available to you. Remember to include those tasks that “everyone knows” you do in the position.

Please complete the Questionnaire as an electronic document. While you do need to respond to each questionthat applies to your position, you are not required to fill the entire space provided. Most fields will expand to hold additional text, should you need more space. Likewise, you can add rows to most tables by hitting the “tab” key with the curser in the final row. Should you add a row unintentionally, you may remove it by immediately typing “ctrl” and “z” at the same time or simply leave the new row blank.

Once you have completed the questionnaire, please route it to your supervisor for validation. Your supervisor will then forward it to Human Resource Services (HRS) for analysis.

Thank you in advance for your assistance with this project. Should you have questions or concerns, please contact your supervisor or HRS.

Section A: Employee Data Employee Name: Pay Plan Job Title: Working title (if different from above): Supervisor’s Name: Supervisor’s Job Title: 1

UT EID: Department: UT Email: Time in Current Position? Today’s Date: Year Months

Section B: Organizational Chart Organizational Chart: Indicate the position’s reporting relationship to others by identifying the two levels directly above the position, as well as direct reports to this position (if applicable). Please use Pay Plan job titles, not individual’s names, and specify the number of individuals. (You may also attach a copy of an organizational chart which includes all of the information below if you have one already developed).

Job Title(s) of Employees supervised by this position and number in each title.

Next level Management: (Title) Supervisor/Manager: (Title) Your Pay Plan Job Title:

Number of student workers this position supervises? 2

Section C: Supervisor/Manager Section (complete only if you have direct reports) Supervisory Responsibilities: Indicate the type and scope of supervisory responsibilities of this position. Please check only one box. Guides work of others who perform essentially the same work. May organize, set priorities, schedule and review work, but has little to no responsibility to hire, terminate, review performance or make pay decisions. Supervises work of others, including planning, assigning and scheduling work, reviewing work and ensuring quality standards, training staff and overseeing their productivity. May offer recommendations for hiring, termination and pay adjustments, but does not have responsibility for making these decisions. Supervises work of others, including planning assigning, scheduling and reviewing work, ensuring quality standards. Is responsible for hiring, terminating, training and developing, reviewing performance and administering corrective action for staff. Plans organizational structure and job content. Section D: Budget and Impact of Position Budget:Applies to the responsibility for financial budgeting or preventing loss within the organization. Do you manage a budget and have signing authority? Provide the amount of your budget authority Yes No $ Impact/Risk: Applies to the level of decision making and judgmentwithin the organization. Conversely this alsorefers to the effect of decisions and errors within the University. Consequences of such mistakes may include damages to the University, such as loss of data, legal liability, etc. Are you a member of a senior management, executive, or leadership team? Identify the typical impact of your regular recurring responsibilities (unit, department, college, enterprise, etc.) 3

Yes No Select One